Requesting Reimbursement

Employee reimbursement expense reports (ER) will be processed as follows:

• University Payables reviews the ER for compliance with University of Illinois System/state policies.
• If approved, reimbursement will be issued to the employee's bank account established with the OBFS, University Payroll Services.
• Processing is handled on a first-in, first-out basis using date of receipt in University Payables as the measure. Please view Payables Processing Status to see what date is currently being processed.
• An email will be sent to notify the employee that the direct deposit for the reimbursement has been processed.

Reimbursement Requests Must Be Submitted Promptly

All requests for the reimbursement of expenses for approved University of Illinois System business expenses must be submitted as soon as possible, but no later than 60 days after the expense is incurred.

If the reimbursement ER is not submitted within 60 days of the expenditure, the reimbursement is considered taxable income to the employee unless a reasonable justification for an exception is requested in the Chrome River system and approved by OBFS.

Taxable amounts will be submitted to University Payroll and tax of approximately 30% will be withheld from the employee's paycheck. These amounts will be included on the employees' Form W-2.